Trust Accounting

Easy, intuitive data entry interface for time, expenses, billing, payments, writeoffs, and trust and retainer processing

The PerfectLaw^® Time and Billing System records and tracks time, expenses, bills, receivables, write-offs and trust accounting. The All-in One^® database interfaces directly with all PerfectLaw^® modules, including Accounts Payable, General Ledger, and all Front Office modules.

• The system supports complex billing procedures for electronic and task based billing as well as a wide variety of billing formats and customer statements
• Effortless transaction processing ensures that your firm will capitalize on every potential opportunity to maximize revenue
• Unsurpassed flexibility allows billing at the client and/or the matter level, split and multi billing
• Virtually unlimited billing editing capacity, including individual or group write ups/downs, time transfers, holds and more
• Easy, intuitive data entry interface for time, expenses, billing, payments, writeoffs, and trust and retainer processing
• Bill images are saved and profiled for future reference by all authorized personnel, including front office staff
• AP invoice images created with Paperless Workflow^® can be automatically included with bills submitted to the client as evidence of the expense
• Electronic billing includes several industry standard formats
• Use ABA task lists or create custom lists to conform with client requirements
• Interface with third-party cost recovery systems to maximize overhead billing
• Matter-level trust accounting ensures matter balances are not overdrawn
• Various transaction auditing options are offered allowing you to monitor who is making changes
• Available billing compliance module alerts users when 'bad words' are used or task budget limits are approaching
• Rates can be set by timekeeper, timekeeper type, matter, and more, with flexibility for hourly or flat fee billing
• Cash receipt and writeoff application at any level of detail: client, matter, bill, all the way down to timekeeper
• Advanced searching capabilities allow bills to be searched by almost any property when client and/or matter is not apparent

Functions

• Real-time stopwatch to track time on activities in progress
  
• Electronic billing that includes several industry standard formats
  
• Client and matter level billing
  
• Attach images of invoices and other supporting documentation to client bills with Paperless Workflow^®
  
• Task based and electronic billing
  
• Trust and retainer tracking and accounting
  
• Export bills in multiple formats
  
• Record and monitor retainer balances
  
• Report and analyze attorney productivity for work-in-process, billing, and cash receipts
  
• Dimensional analysis of billings, receivables, and attorney productivity
• Monitor and capture cost recovery for client-related expenditures
  
• Time values are automatically calculated during data entry and editing
  
• Audit log of timeline changes recording who made what changes when
  
• Transfer time and expenses from one matter to another in one step
  
• Trust and prepaid/retainer tracking of funds applied to bills
  
• Apply and/or reallocate cash receipts by client, matter, or bill with audit tracking
  
• Interface to popular cost capturing products such as Equitrac or CopyTrac, to automatically recover copy, fax, phone, and postage charges
  

Benefits

• Simple, efficient time keeping system for attorneys
  
• Powerful bill editing and processing design promotes maximum productivity
  
• Attractive, easy to read bill formats result in fewer client questions and faster payment
  
• Flexible drill-down report analysis options promote better informed decisions
  
• Trust, retainer, and unapplied fund standards and regulations ensures compliance with ethical practices
  
• Flexible billing allows for editing and reprinting as often as needed before posting, minimizing the need for reverse billing